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Workday Check-in

Greetings Team FM,

Workday launched just over a month ago, and the FM team has done an incredible job preparing for and navigating the transition to the new system. While many questions remain and there is still work to be done in adapting our business processes and managing change impacts, we have collaborated exceptionally well across units to prepare for and manage the transition. Please continue to be patient with the Elevate team and your key FM contacts as they work to address questions and navigate new processes.

Key Accomplishments

  • Completion of 1,824 Workday training courses (95% of required and recommended courses).
    Hosting of 13 pre-go-live sessions with managers and supervisors.
    Numerous in-unit meetings and working sessions.
    Drafting of leave guidance for supervisors to assist with leave management in Workday.
    Conducting a Workday reporting gap analysis.
    Holding 17 post-go-live Workday open house sessions for frontline staff (191 total attendees).
    Hosting two post-go-live sessions for key HR and finance users.
    Resolving over 100 Workday-related questions and security role issues through a centralized and streamlined process.
    Processing and submitting 937 invoices through Workday.

Support Resources

As we continue to work through issues and challenges, please collaborate and share resources in the same spirit that has marked our success this far. Below are key resources available to assist you:

General Resources

  • UMD Workday Resource Hub: Your go-to for Workday job aids, videos, crosswalks, and help
  • Key Job Aids and videos translated by FM 
  • Your Direct Supervisor: For process-specific questions not covered in the Hub, consult your supervisor They may be more deeply involved or aware of specific Workday processes
  • Key FM Contacts for Workday: Damesa Bennett and Aynsley Toews 
     

Key Support Contacts

Unit-Specific Contacts:

OMU: Kara Chernet (Finance/Procurement), Sheavaun McGraw (Finance/Procurement)

FBO: Rachael Zhao (Finance), Reisa Baynes (HR), Tim Day (HR-Payroll)

P&C: Al Nisa Aduwu (Finance/General), Kristi Miller (Finance)

B&LM: Landscape Services: Ed Williams (Finance/Procurement), Kamala Curtis (General), Deborah Galloway (General),

Building Services: Andrew Espeseth (General/Time & Attendance), Jose Barahona-Roldan (Time & Attendance)

PIT Crew Members:  Damesa Bennett, Aynsley Toews, Reisa Baynes, LaShonda Black, Mary Coughlin, Tim Day, Sheavaun McGraw, Chantelle Simmons, Rachael Zhao

HR Policies/Procedures: (not technical questions) HR Staff Relations
 

Additional Assistance

If you need additional assistance not provided through the resources listed above, please email Damesa Bennett for help submitting a ticket to Elevate. You can also open a case via the UMD Service Center.

Thank you for your continued effort and dedication to this successful transition.

Warm regards,
Aynsley

Aynsley Toews
Strategic Initiatives & Communications Officer
Facilities Management
University of Maryland
301-405-5863

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