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Renovation Projects

Types of Renovation Projects

Renovation projects are facility improvements that typically cost less than $1M. Examples of these projects range from minor modifications to a space (office, lab, student space, etc.); renovating an entire office suite to support new/changed programs or equipment; or finish improvements to classroom spaces. These projects are executed by the Renovation Services unit within Planning & Construction.

Getting Started with a Project

A renovation project can be requested through the Request for Facilities Management Services form and should include as much detailed information about the project as possible. Where possible, requestors should include: 

  • Written detailed scope of work
  • Graphic layout/plan of the construction work (if available)
  • Requested completion date for all construction work

The Renovation Process

Once a request has been made through the RFMS form, it will be reviewed by Planning & Construction leadership to determine which Project Management unit is best positioned to execute the project. If Renovation Services is the most appropriate unit, it will be assigned to a Project Manager and the following process will be set in motion:

  • The project manager will contact the requestor to schedule a scoping review meeting.
  • Once the scope is finalized, the project manager will develop a budget estimate and overall duration schedule for the project and enter into a Project Plan.
  • The project manager will determine if design services are required based on the project's scope and will include the cost overall project budget estimate.
  • The Project Plan document is sent to the client for signature approval. (Funding information is required at the time of approval.)
  • The approved Project Plan document is processed to transfer the funds into a project account.
  • Once the Project Plan has been approved and funds have been transferred, the Project Manager will execute the necessary contracts.
  • The Project Manager will maintain open lines of communication with the client(s) during design and construction.
  • When the project reaches substantial completion, the space will be turned over for occupancy and final payments will be processed.


Typically funding is provided by the requesting department but can also come from other sources such as the Facilities Improvement Council or Facilities Council (via recommendation from Facilities Advisory Council).

Questions? For more information regarding the renovation project process, please contact Steve Ramirez, Assistant Director Renovation Services at or 301-405-1571.

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