Institutional Fleet Coordinator Responsibilities

The Fleet Coordinator at each Institution oversees the Institutional vehicle activities that are included in this document and is responsible for the dissemination of information and the collection of vehicle data.

Each Institutional Fleet Coordinator:

• Implements campus vehicle programs consistent with policies and procedures developed by the University Fleet Administrator in order to promote safe, cost-effective, and appropriate operation of campus vehicles
• Is responsible for the dissemination of vehicle-related policies, procedures, and information to the campus
• Collects, reviews, and provides information such as monthly vehicle usage reports, quarterly personal mileage reports, and commute and fringe value reporting information to the appropriate office
• Provides reports, as requested, to the University System of Maryland Fleet Administrator (i.e., University of Maryland Motor Transportation Services)
• Coordinates vehicle tag, title, insurance, and safety programs
• Ensures departments conduct a periodic driving record review
• Assures departmental compliance with timely accident and vehicle damage reporting requirements, vehicle safety inspections, and emissions inspections
• Coordinates communication with the University Fleet Administrator (i.e., University of Maryland Motor Transportation Services)